TSheets (QuickBooks Time)
Time tracking and scheduling platform by Intuit.
About TSheets (QuickBooks Time)
QuickBooks Time (formerly TSheets) records hours worked via GPS-stamped mobile clock-ins, letting field supervisors track where crew members are when they punch in and out. Workers clock in from iOS or Android, jobs get tagged in real time, and those hours flow directly into QuickBooks payroll without manual re-entry. Overtime alerts fire before a threshold is crossed, not after the fact. Crew scheduling lets a dispatcher assign jobs to multiple workers and push the schedule to their phones. Construction firms and field service operators with 5-100 employees get the clearest return here. Job costing pulls actual hours against budgeted labor, which matters when you're billing time-and-materials. The QuickBooks sync is tight because Intuit owns both products. Most accounting practices and bookkeeping firms will find this overkill. There is no desk-based timer that rivals something like Toggl or Harvest for simplicity, and the interface is built around crew management, not individual time entry. No free tier exists, so you pay from day one. Firms running ADP or Gusto payroll can integrate, but the connection is less polished than the native QuickBooks link.
Best for
Field service businesses and construction companies needing GPS-enabled time tracking with QuickBooks
Key Features
- GPS-enabled mobile time tracking
- Direct QuickBooks payroll integration
- Automated overtime calculation and alerts
- Crew scheduling and job costing
Pros & Cons
Pros
- GPS timestamps every clock-in and clock-out, giving supervisors location verification without a separate tracking app
- Overtime alerts notify managers before an employee crosses the weekly threshold, enabling schedule adjustments before payroll is affected
- Hours sync directly to QuickBooks Online and QuickBooks Desktop payroll, eliminating double entry for QBO-based firms
- Crew scheduling pushes job assignments to worker phones and updates in real time when plans change
- Job costing compares actual hours to budgeted hours per project, useful for time-and-materials billing in construction
- Works offline on mobile and syncs when connection is restored, which matters on job sites with poor cell coverage
- Integrates with ADP, Paychex, and Gusto for firms not on QuickBooks payroll
Cons
- No free tier and no meaningful trial with full features, so evaluation requires a paid commitment upfront
- Entry price of $20 per month plus a per-user fee means costs scale quickly for teams larger than 10 people
- Interface is built for field crew management, not individual practitioner time entry — desk-based accountants will find it clunky
- Reporting customization is shallow compared to dedicated project accounting tools like Clockify Teams or Harvest
- Deep value depends on being a QuickBooks shop; firms on Xero or standalone payroll systems lose the main integration advantage
- Intuit's rebranding from TSheets has created occasional documentation gaps and support inconsistencies
Ledger Brief Take
This is Intuit's mature time tracking solution rebranded after acquiring TSheets, not an AI tool but a solid operational platform for service-based practices. The GPS tracking and mobile-first design clearly targets field teams over desk-bound bookkeepers, though the QuickBooks integration handles payroll processing seamlessly. Construction and field service firms get genuine value here, but most accounting practices would find the feature set overkill for their timekeeping needs.
Frequently Asked Questions
Common questions accountants ask about TSheets (QuickBooks Time).
What does QuickBooks Time cost, and is there a free plan?
QuickBooks Time starts at $20 per month as a base fee, plus a per-user charge that raises the total as your team grows. There is no free plan. Intuit occasionally bundles it with QuickBooks Online Advanced subscriptions, so check your existing QBO plan before purchasing separately.
How does the QuickBooks integration actually work?
Hours tracked in QuickBooks Time sync directly to QuickBooks Online and QuickBooks Desktop payroll. Workers and job codes map to their QBO equivalents, and approved timesheets push to payroll in one click. The connection is native, not via Zapier, so it handles pay types and overtime rules automatically.
Can QuickBooks Time work with ADP or Gusto instead of QuickBooks payroll?
Yes, it integrates with ADP, Paychex, and Gusto, but these connections require more manual mapping than the QuickBooks sync and do not handle pay rule logic automatically. Firms running those platforms should test the integration before committing.
Is QuickBooks Time a good fit for an accounting or bookkeeping practice?
No. The tool is built for field teams and construction crews. An accounting practice tracking partner and staff hours for billing purposes will find simpler, cheaper options in Harvest, Toggl Track, or even the built-in time tracking inside QBO itself.
How does QuickBooks Time compare to Clockify or Harvest for small teams?
Clockify and Harvest are better for desk-based, project-oriented time tracking. QuickBooks Time wins on GPS verification, crew scheduling, and job site clock-in scenarios. If your team works at desks and bills by project, Harvest costs less and fits better. If workers are on job sites, QuickBooks Time is the stronger choice.
Where is time tracking data stored, and how is it secured?
Data is stored on Intuit's infrastructure under the same security standards as QuickBooks Online, including SOC 2 compliance and AES-256 encryption at rest. Intuit publishes a trust and security page at security.intuit.com with current audit certifications.