Greenback
Automated receipt and expense management for Amazon purchases and online transactions.
About Greenback
Greenback connects to your Amazon account and other online retailer portals, pulls purchase receipts automatically, and pushes categorized expense records to QuickBooks or Xero. The core workflow replaces the manual process of hunting email confirmations, screenshotting order history pages, and dragging files into your expense system. For bookkeepers handling clients who buy heavily through Amazon Business, Shopify stores, or other e-commerce channels, it eliminates a category of receipt that Dext and Hubdoc largely ignore. It fits sole proprietors, e-commerce sellers, and small businesses whose expense tail is dominated by online purchases rather than in-person receipts. A freelancer buying software subscriptions and office supplies online gets more value here than a field-services firm with fuel and hardware-store receipts. The real limitation is retailer coverage. Amazon support is solid, but how many of your clients' other vendors are actually connected depends entirely on Greenback's current integration list, which changes. If a key supplier is not supported, you're back to manual uploads for that slice of spend. At $30 per month with no free trial to test coverage, commit only after confirming your specific retailers are on the list.
Best for
Businesses and individuals wanting automated receipt collection from Amazon and online purchases
Key Features
- Automated Amazon receipt fetching
- Multi-retailer receipt collection
- Expense categorization and tracking
- Tax-ready expense reporting
Pros & Cons
Pros
- Pulls Amazon order receipts directly from the account without manual downloads or email parsing
- Pushes categorized expenses to QuickBooks and Xero, reducing duplicate data entry for bookkeepers
- Applies tax categories automatically, which speeds up Schedule C or GST/HST preparation for online-heavy clients
- Covers multiple online retailers beyond Amazon, reducing gaps in e-commerce expense records
- Zapier connection lets you route receipt data to workflows that QuickBooks and Xero direct integrations do not cover
- Expense reports export to Excel for clients who want a spreadsheet review before books are finalized
Cons
- No free tier and no stated trial period, so you pay $30 before confirming your client's retailer list is supported
- Retailer coverage outside Amazon is uneven and not fully published, making pre-purchase vetting difficult
- Does not handle in-store or paper receipts, so it cannot replace Dext or Hubdoc for mixed-spend clients
- Smaller user base than category leaders means fewer community resources, third-party guides, or accountant forums covering edge cases
- Connecting client Amazon accounts requires sharing credentials or account access, which creates a security conversation some clients resist
Ledger Brief Take
Tackles the specific pain point of chasing down Amazon receipts and online purchase confirmations that traditional expense apps miss. The automatic fetching from major retailers saves genuine time compared to manual screenshot-and-upload workflows, though you'll want to verify how many of your clients' preferred vendors are actually supported beyond Amazon.
Frequently Asked Questions
Common questions accountants ask about Greenback.
How much does Greenback cost and is there a free trial?
Greenback starts at $30 per month. There is no published free tier or trial period. You are committing paid before you can confirm whether your specific online retailers are supported, which makes it worth contacting support for a retailer list before subscribing.
How does Greenback integrate with QuickBooks and Xero?
Greenback pushes categorized expense records directly to QuickBooks Online and Xero. Transactions arrive with vendor name, amount, date, and tax category already applied. You still need to review coding, but the manual entry step is removed for supported retailers.
How does Greenback compare to Dext or Hubdoc?
Dext and Hubdoc focus on photographing or emailing paper and PDF receipts. Greenback fetches receipts directly from online retailer accounts. The two approaches are complementary, not interchangeable. Clients with significant Amazon or e-commerce spend benefit from Greenback; firms with mostly physical receipts do not.
Which businesses get the most value from Greenback?
E-commerce sellers, Amazon Business account holders, and sole proprietors whose expense records are dominated by online purchases. It is less useful for businesses with field staff, physical retail purchases, or suppliers not on Greenback's retailer list.
Is it safe to connect client Amazon accounts to Greenback?
Greenback accesses Amazon through account credentials or authorized connections. You should review Greenback's data security and encryption policies directly, and get client sign-off before connecting any account. Some clients object to third-party Amazon access regardless of security measures.
Does Greenback handle receipts from retailers other than Amazon?
Yes, but coverage varies. Amazon is the strongest integration. Other major online retailers are supported, but the full list is not prominently published. Confirm your client's key vendors are covered before purchasing, as unsupported retailers still require manual uploads.