eFile360
1099 e-filing service with TIN matching and solicitation.
About eFile360
eFile360 handles bulk 1099 e-filing directly with the IRS and participating state agencies, with TIN matching built into the pre-submission workflow. Before a single form goes out, the service checks each payee TIN against the IRS database, flagging mismatches so you can chase corrections before the filing deadline rather than after a penalty notice. It also manages W-9 solicitation, sending requests to vendors and tracking responses, which keeps your audit trail intact for backup withholding defense. The tool fits small to mid-size businesses and accounting firms that file high volumes of 1099-NEC, 1099-MISC, and related forms and have been burned by B-Notices or CP2100 letters. Uploading via Excel cuts data entry time significantly. QuickBooks and Xero connections exist but are basic — expect to review exports before submitting rather than treating sync as a one-click step. Where eFile360 falls short: the integration ecosystem is thin compared to TaxAct Business or TaxSlayer Pro, there is no free tier to evaluate the workflow before committing, and the user community is small enough that peer support is sparse. Firms that need deep payroll or AP system integrations will likely hit a wall quickly.
Best for
Businesses needing bulk 1099 filing with TIN verification to avoid penalties
Key Features
- Automated 1099 e-filing with bulk processing
- TIN matching and verification to prevent penalties
- W-9 solicitation management
- State filing compliance across multiple jurisdictions
Pros & Cons
Pros
- Pre-submission TIN matching against the IRS database catches mismatches before filing, reducing CP2100 exposure on high-volume 1099 runs
- W-9 solicitation and response tracking is built in, creating a documented request history useful if backup withholding is ever questioned
- Bulk upload via Excel means firms can file hundreds of 1099s in a single session without manual data entry per form
- Multi-state filing support handles state information return requirements in one workflow rather than filing separately through each state portal
- Recipient copy delivery is included, covering postal and electronic distribution requirements without a separate mailing vendor
- Starts at $2/month, making per-form costs manageable for firms that file seasonally rather than year-round
Cons
- No free tier or trial period — you pay before testing whether the workflow fits your data setup
- QuickBooks and Xero integrations are shallow; data often needs manual review after export, adding time back into the process
- Small user community means limited third-party documentation, forum answers, or peer workarounds when something breaks
- Integration ecosystem does not reach common AP platforms like Bill.com or payroll systems like Gusto, forcing manual data pulls
- Newer market entrant with less established track record than TaxAct Business or TaxSlayer Pro for large firm environments
- State filing coverage should be verified for your specific jurisdictions before committing — not all states participate
Ledger Brief Take
This is a focused utility that tackles the specific headache of bulk 1099 filing with upfront TIN validation — a workflow that typically requires juggling multiple vendors or manual verification steps. While the integration ecosystem is thin compared to established players like TaxAct or TaxSlayer Pro, the pre-submission TIN matching could save practices significant penalty exposure on high-volume filings.
Frequently Asked Questions
Common questions accountants ask about eFile360.
How does eFile360 pricing work and what does the entry price actually cover?
Pricing starts at $2/month, but total cost scales with form volume. The base price covers access to the platform; you pay per form filed above minimum thresholds. There is no free trial. Confirm current per-form rates on the eFile360 website before budgeting a filing season, as pricing tiers change.
How does the QuickBooks integration work in practice?
eFile360 connects to QuickBooks to pull vendor payment data, but the sync is not hands-free. Expect to review and clean the exported data before submission. It is a starting point, not a one-click pipeline. Firms with complex vendor lists should budget time for data validation after every pull.
How does TIN matching actually reduce penalty risk?
Before submitting forms to the IRS, eFile360 checks each payee name and TIN combination against the IRS TIN matching database. Mismatches are flagged so you can solicit corrections. Filing with unverified TINs that fail IRS validation triggers CP2100 notices and potential backup withholding obligations — catching errors pre-submission avoids that chain.
What size firm or business is eFile360 actually built for?
It is best suited for small to mid-size businesses or accounting firms filing 50 to several thousand 1099s per season that need TIN validation and W-9 tracking without building a multi-vendor workflow. Very large enterprises needing deep ERP integration will outgrow it quickly.
How does eFile360 compare to TaxAct Business or TaxSlayer Pro for 1099 filing?
eFile360 focuses narrowly on information returns with upfront TIN matching — TaxAct Business and TaxSlayer Pro offer broader tax preparation ecosystems with larger user communities and more integrations. If your only need is bulk 1099 filing with pre-submission TIN validation, eFile360 is more targeted. If you need full business return prep alongside 1099s, the larger platforms are the stronger fit.
Is payee data secure during filing and storage?
eFile360 transmits data to the IRS over encrypted connections consistent with IRS e-file requirements. Review the current privacy policy on their website for data retention terms and SOC compliance status before uploading sensitive payee information, particularly if your firm has client data handling obligations.