Compleat Software
Purchase-to-pay automation for mid-market businesses.
About Compleat Software
Compleat Software runs the full purchase-to-pay cycle in a single system: staff raise requisitions, managers approve them, purchase orders go out automatically, goods receipt gets logged, invoices are matched three ways against the PO and receipt, and payment is triggered through an approval chain. Nothing is handed off to a separate tool at any step. For a 50-to-500-person business where the finance team is currently stitching together email approvals, spreadsheets, and a basic accounting package, that consolidation removes a significant amount of manual chasing and re-keying. The tool targets mid-market companies that have grown past QuickBooks or Sage as a standalone invoicing system but are not ready to absorb the implementation cost or configuration overhead of SAP Ariba or Oracle Fusion. Manufacturers, distributors, and multi-site professional services firms are the clearest fits, particularly where procurement volume makes three-way matching worth automating. The main limitations are practical: there is no free trial, so evaluation requires a sales conversation and a demo environment. If your business already has a separate procurement tool or an ERP with built-in PO management, Compleat will overlap with features you are already paying for. The user community and third-party documentation are smaller than category leaders like Coupa or SAP, which matters when your team is troubleshooting independently.
Best for
Mid-market businesses wanting complete purchase-to-pay automation without enterprise complexity
Key Features
- Three-way invoice matching automation
- Purchase requisition workflow management
- Automated purchase order generation
- Integrated goods receipt verification
- End-to-end purchase-to-pay automation
Pros & Cons
Pros
- Three-way matching runs automatically against PO, goods receipt, and invoice without manual intervention, flagging discrepancies for human review only when values fall outside set tolerances.
- Requisition-to-PO workflow is fully digital, replacing email approval chains with a tracked, auditable process that gives finance visibility into committed spend before invoices arrive.
- Covers the complete P2P cycle in one product, eliminating the integration maintenance required when procurement, receipt, and invoice tools are separate systems.
- Connects directly to QuickBooks, Sage, and NetSuite, so approved transactions post to the general ledger without re-keying.
- Approval routing is configurable by value threshold, department, and cost centre, which suits companies with multiple budget holders across sites or divisions.
- Goods receipt verification is built in, not bolted on, meaning the system can hold payment until delivery is confirmed rather than relying on a manual sign-off process.
Cons
- No free tier and no self-serve trial. Evaluation requires engaging with sales, which adds time and friction before you can test fit.
- Pricing is quote-based and not published, making it difficult to benchmark against competitors or build a business case without a vendor conversation.
- Businesses already running an ERP with native procurement modules will find significant feature overlap, and the integration may create duplicate workflows rather than eliminate them.
- Smaller user community than Coupa or SAP Ariba means fewer independent forums, third-party consultants, and pre-built templates to draw on when configuring edge cases.
- Implementation complexity scales with your approval hierarchy. Firms with simple, flat purchasing structures may pay for configurability they never use.
- Zapier is listed as an integration but native connectors are limited to a handful of accounting platforms. Anything outside that set requires custom work.
Ledger Brief Take
A full-stack P2P solution that actually delivers on the "complete workflow" promise, handling everything from requisition to payment approval in one system rather than forcing integrations between point solutions. Built specifically for mid-market companies that have outgrown basic invoicing tools but aren't ready for enterprise-grade complexity like SAP or Oracle. The three-way matching and automated approval routing could eliminate significant manual bottlenecks for growing businesses.
Frequently Asked Questions
Common questions accountants ask about Compleat Software.
How does Compleat Software price its product?
Compleat does not publish pricing. It is a paid subscription sold on a quote basis, typically scoped by number of users or transaction volume. You will need to request a demo and a commercial proposal to get a figure. There is no free plan or self-serve trial.
Does Compleat integrate with QuickBooks and Sage?
Yes. Compleat has native integrations with QuickBooks Online, Sage 50, Sage 200, and NetSuite. Approved invoices and purchase orders sync to your general ledger without manual export. If you use a different accounting platform, check directly with Compleat before committing, as the native connector list is limited.
How does Compleat compare to Coupa or SAP Ariba?
Coupa and SAP Ariba are built for enterprise procurement teams with complex supplier networks, global compliance requirements, and dedicated implementation budgets. Compleat targets companies with 50-500 employees that need end-to-end P2P without a six-figure implementation project. The tradeoff is a smaller feature set and a smaller support ecosystem.
What size business is Compleat actually built for?
Mid-market businesses that have outgrown basic invoicing but are not ready for enterprise ERP procurement modules. In practice, this means companies with meaningful purchase order volume, multiple budget approvers, and a finance team spending noticeable time on manual invoice matching and PO chasing.
How does three-way matching work in Compleat?
Compleat automatically compares the purchase order, the goods receipt record, and the supplier invoice. When all three align within your configured tolerances, the invoice moves to payment approval without human review. Discrepancies trigger a flagged exception that requires manual resolution before the invoice progresses.
Is purchase and invoice data stored securely?
Compleat is a cloud-hosted platform. For specific certifications such as ISO 27001 or SOC 2, data residency location, and backup policies, request the security documentation directly from Compleat during the sales process. Do not assume compliance without confirming it in writing before signing a contract.